ARTICLE 1 - DUTIES OF OFFICERS

SECTION I.

The President will preside over all functions of the Group, including general and special meetings and/or functions. The President will ensure the conduct of the Group's functions is in accordance with this constitution.

SECTION II.

The Vice President shall perform duties as determined by the President. During the temporary absence of the President, the Vice President shall assume the duties of that office. In the event the President is unable to complete his/her term of office, the Vice President will assume the duties of that office until the next general election in January.

A special election will be held to fill another other position vacancies.

SECTION III.

The Secretary shall record the minutes of all meeting of the Group, including Executive committee meetings and provide any and all reports required by AFI 34-223 and AAFI 34-223. The Secretary will maintain the Group’s rosters and E-mail groups. In the absence of the President and the Vice President, the Secretary will call meetings to order and preside over the election of a President pro tem who will then conduct official business of the Group. The President pro tem will vacate that office at the close of the official business meeting.

SECTION IV.

The Treasurer shall be responsible for collection, maintenance and disbursement of funds of the Group, and for the maintenance of required accounting records of the assets and liabilities. The Treasurer will provide the Group with a financial statement at each monthly general membership meeting and will furnish the Secretary a monthly financial statement of operation and net worth. A copy of financial reports will be furnished to Andrews AFB activities as prescribed by AAFBI 34-223. In September, the Treasurer will produce an annual fiscal year budget proposal for membership approval.

ARTICLE 2 - ELECTIONS AND VOTING

SECTION I.

Annual election of officers occurs in January. The President, Vice President, Secretary and Treasurer are elected officers and shall hold office for one year from the date elected. Any active duty Air Force member in good standing may run for the offices of President and Vice President. Any member in good standing may run for the offices of Secretary and Treasurer. Officers may not be elected to serve more than two consecutive terms in the same office.

SECTION II.

The President will appoint a nominating committee each year in November. Nominations for elected office will be presented to the membership at the December meeting and voted on in January by secret written ballot. A simple majority vote of the membership in good standing present determines the individuals elected to fill the offices. Absentee ballots may be turned in to the chairperson prior to the January meeting. A second ballot will be taken in the event of a tie. In the event of a second tie, the chairperson of the nominating committee shall cast the deciding vote.

SECTION III.

Honorary members may not vote in elections or on issues presented to the general membership for adoption/rejection.

ARTICLE 3 - DUES OR FEES

SECTION I.

Dues for membership in the Group shall be $24.00 annually from January to December. Dues are payable in January and prorated at $2.00 per month, from the month the member joined. There shall be no membership fees for honorary membership. Additionally, members over 65 years of age are exempt from paying dues.

SECTION II.

Each member is responsible for payment of dues and will remain on the active rolls until dues are delinquent for a period of six months or until the member submits a resignation to an elected officer of the Group. Upon PCS, a member may request a refund of accrued dues. The refund will be prorated at $2.00 per month.

ARTICLE 4 - STANDING COMMITTEES

STEERING COMMITTEE: The President shall appoint a steering committee consisting of five (5) members who do not hold elected office. The committee will be responsible for accepting and developing proposals for activities projects and for evaluating funds requested in support of the purpose and objectives stated in the Constitution. Proposals for presentation, review, discussion and/or adoption shall be presented at the monthly general meetings.

NOMINATING COMMITTEE: The President shall appoint a nominating committee consisting of five (5) members in good standing in November each year. This committee shall be responsible for accepting nominations for elected officer positions of the Group. The committee ensures the eligibility of each nominee and at the December general membership meeting, presents the nominees for each office to the membership present. At the January general membership meeting the committee conducts election of officers by secret ballot. The Chairperson shall not vote during the balloting process. A second ballot will be taken in the event of a tie. In the event of a second tie in the balloting, the Chairperson shall cast the deciding vote. The committee presents the results to the Secretary for announcement to the membership.

AD HOC COMMITTEES: The President may appoint ad hoc committees of one or more members to facilitate the objectives of the Group. Examples of such committees are the Chiefs’ Ball, Chiefs’ Recognition Ceremony, Open House Booth and fundraisers.

ARTICLE 5 - FINANCES AND TAXES

SECTION I.

The Group will be self-sustaining with no direct financial assistance from a NAFI in the form of contributions, dividends, or donations of monies or other assets. Financing will be accomplished through membership dues and approved fundraisers. Financial statements will be provided to members at each monthly general membership meeting. A copy of this statement will be provided to the Secretary to include in the monthly meeting minutes. Required financial statements will be provided to 316 SVS/CC in accordance with AAFBI 34-223.

SECTION II.

The Group will comply with all federal, state and local laws governing private organizations. An exemption for federal tax purposes will be maintained current with IRS.

SECTION III.

In December each year, the President shall appoint a disinterested member to conduct an audit of the Group’s financial records. Whenever there are indications of fraud or other improprieties, an independent audit will be requested through the 316 SVS/CC.

ARTICLE 6 - INSURANCE COVERAGE

The President shall request a waiver of the liability insurance requirements of AFI 34-223 and AAFBI 34-223, describing in detail the nature of the Group’s planned activities. If the request is denied, a public liability and property damage insurance policy, with a coverage limit as specified by the Staff Judge Advocate and 316 SVS/CC, shall be obtained and kept in force until the Group is dissolved. The insurance coverage will be maintained at the expense of the Group.

ARTICLE 7 - AWARDS AND GIFTS

SECTION I.

The Group will support the base Quarterly and Annual Awards Program, Airman Leadership School Guest Speaker Award programs and programs that support the purpose and objectives of the Group. The executive committee (Constitution, Article 3) decides the awards to be supported and the level of support.

SECTION II.

The Group will provide flowers/donations for immediate family members of Group members in case of death, hospitalization, etc.

SECTION III.

The executive committee considers all requests for support of programs that promote esprit-de-corps within the Andrews community. The executive committee can approve disbursements up to and including $100.00. For disbursements greater than $100.00, the executive committee is encouraged to seek the group’s concurrence during a general membership meeting.

ARTICLE 8 – HONARY CMSGT NOMINATION PROCEDURES

SECTION I.

Any CMSgt who is in good standing with the Andrews Chiefs’ Group may nominate a highly deserving individual who exemplifies the “whole person” care of the enlisted troops and possesses the traits of a CMSgt as an Honorary CMSgt. The nominated individual cannot be a person who is eligible to obtain the rank of CMSgt.

SECTION II.

The nominating CMSgt must submit a written package limited to no more than 1 typed page to include optional short biography. The written package shall justify why the individual deserves to be an Honorary CMSgt. Also, the nominating CMSgt will provide to a Chiefs’ Group Executive Officer an electronic copy of the nomination package so it may be e-mailed to members of the Andrews Chiefs’ Group for review and consideration prior to voting.

SECTION III.

At the next Chiefs’ Group meeting following the nomination, a brief review of the nomination will take place followed by a secret ballot vote. The votes will be tallied by the Vice President. The President will then immediately announce and the Secretary will record the nomination results in the official monthly meeting minutes.

SECTION IV.

The nominating CMSgt(s) for the Honorary CMSgt will chair and plan the Honorary Chief Induction.